Workplace 1-Year Booking License

What the 1-Year Workplace Booking License covers

The Biamp Workplace 1-Year Booking License is a cloud-based software license that turns desks, meeting rooms and other shared spaces into bookable resources. Staff can reserve a space from a desktop, a mobile device or an on-site display, and the booking is visible to everyone in the organisation at once. The license is sold for one year and applies to one bookable space, so the number of licenses follows the number of spaces you want on the system.

Calendar integration and booking from the tools staff already use

The license integrates natively with Microsoft 365 and Google Workspace. A team member can book a room or desk from the calendar they already check each day, and the reservation is reflected in the Biamp Workplace system. For organisations running Microsoft 365 in one department and Google Workspace in another, this keeps booking data in one place rather than in separate spreadsheets or room calendars.

• Booking App: reserve rooms and desks directly from the Workplace Booking App.
• Overview Screen: shows open and occupied spaces in real time.
• Evoko devices: the listing includes one year of Evoko Device Management and Monitoring.

Administrator control, security and utilisation insight

Administrators manage users, spaces and booking policies from a single cloud portal. Role-based access and SSO integration allow IT teams to apply existing identity controls, which matters for ministries, banks and energy companies with strict security standards. Built-in utilisation analytics show how spaces are used over time, helping facilities managers decide whether a floor needs more meeting rooms, fewer desks or a different layout.

Where it fits in Qatar

A government ministry in Msheireb with hybrid teams can use the license to stop double-bookings across its meeting rooms while staff work from home on some days. A university in Education City can make study rooms and seminar spaces bookable for students and staff, with policies set centrally by the administration. A company in Al Sadd that is moving toward hot-desking can use the analytics to see which desks are actually used before it reduces its floor space.

What to plan before you order

Count every space you intend to make bookable, because the license is priced per space. Confirm which calendar platform each department uses and whether SSO is required. If you plan to pair the license with Evoko Kleeo or Evoko Naso devices, check the device list with the SmartRooms Qatar team, since Biamp lists one license per bookable space as included with those purchases. SmartRooms Qatar offers free site surveys to plan where displays and room devices will sit.

Request a quote from SmartRooms Qatar with your space count and the platforms you use, and we will confirm the licensing and delivery plan for your organisation.