Biamp
Evoko Kleeo Desk Manager 6-pack + 1yr license
Biamp Evoko Kleeo Desk Manager 6-Pack (910-01972) Desk Booking Display
Workplace 3-Year Booking License
Biamp Workplace 3-Year Booking License for Room and Desk Booking
Priceon request
QuotationWithin 1 working day
DeliveryConfirmed with your quote, based on stock
Overview
The Biamp Workplace 3-Year Booking License adds cloud-based room, desk and parking booking to Biamp Workplace for a three-year term. It connects to Microsoft 365 and Google Workspace calendars, lets staff book from desktop or mobile, and gives administrators role-based access, SSO sign-in and utilisation reports. Licensed per bookable space, it suits Qatari offices, universities and government sites that share meeting rooms and hot desks. Request a quote.
What this 3-year booking license provides
This license adds room, desk and parking booking to Biamp Workplace for a three-year term. Reservations run on a cloud platform, so staff can book from desktop or through the Workplace Booking App, while facilities and IT teams keep oversight from the Biamp Workplace cloud portal. Licensing is counted per bookable space, which means every meeting room, desk or parking bay you want on the system needs its own license.
Booking from the calendar staff already use
Native integration with Microsoft 365 and Google Workspace lets employees reserve and manage resources from their existing calendar, without checking a separate diary. The Overview Screen shows real-time availability, so a team arriving on a shared floor can see which rooms and desks are open before they walk over. The Workplace Booking App works on desktop and mobile devices, which suits staff who move between buildings during the working week.
- Calendar sync: Microsoft 365 and Google Workspace.
- Booking access: desktop and mobile devices.
- Live status: real-time room and desk availability.
Central administration, access control and utilisation data
Administrators manage users, locations and booking policies from one place. Role-based permissions define who can view, book or change resources, and SSO authentication lets staff sign in with the credentials they already use. Analytics and utilisation reports show how spaces are used over time, helping facilities teams decide whether a large room is needed or whether desks can be reallocated. The license also includes Evoko device management and monitoring for the same three years.
Where it fits across Qatar
A university campus in Education City with shared seminar rooms spread across several buildings can publish every bookable room in one system, so students and faculty see the same availability wherever they are. A government ministry in Msheireb with several floors of meeting rooms can use role-based permissions to decide who manages each floor, while utilisation reports inform future space changes. A consultancy in West Bay running a hot-desk floor and a set of parking spaces can give each team a booking view without manual spreadsheets.
What to confirm before ordering
Start by counting bookable spaces, because licensing follows that number. Confirm whether your staff use Microsoft 365, Google Workspace or both, and name the people who will hold administrator roles. If your meeting rooms already have Evoko devices, share the details with the SmartRooms Qatar team before quoting. Organisations ordering several spaces can raise a purchase order (LPO), and the team can work from a room and desk list prepared by your facilities department.
Send your bookable space count and calendar platform to SmartRooms Qatar and request a quote for the Biamp Workplace 3-Year Booking License.
Highlights
- Three-year license term for Biamp Workplace booking
- One license per bookable room, desk or parking space
- Syncs with Microsoft 365 and Google Workspace calendars
- Booking from desktop and mobile devices
- Role-based permissions and SSO authentication
- Utilisation analytics and reports for space planning
Room fit
Tell us the room size and platform (Teams, Zoom or BYOD) and we confirm the right combination with your quotation.
Estimated timeline
Quotation within 1 working day · delivery timing depends on stock availability, and we confirm it with your quotation.
Specifications
Source: manufacturer · checked Oct 2026
The full specification and datasheet for this model are available on request; we send them with your quotation.
Downloads
1 file from the manufacturerQuestions about Workplace 3-Year Booking License
What is the Biamp Workplace 3-Year Booking License used for?
It activates room, desk and parking booking within Biamp Workplace for three years. Staff reserve spaces through the Workplace Booking App or their calendar, and administrators manage bookings from the cloud portal. It suits organisations that share meeting rooms or hot desks and want one system to show availability and usage. Request a quote to confirm the right setup for your sites.
Does it work with Microsoft 365 and Google Workspace?
Yes. The license supports native integration with both Microsoft 365 and Google Workspace calendars, so employees can book and manage rooms or desks from the calendar they already use every day. Administrators keep central oversight through the Biamp Workplace cloud portal. If your organisation uses one platform, tell the SmartRooms Qatar team when you request a quote so the booking setup matches your environment.
How many licenses do I need?
The license is counted per bookable space, so count every meeting room, desk and parking space you want staff to reserve in the system. For example, a floor with 12 meeting rooms and 40 hot desks would need 52 licenses before any parking spaces are added. Send your full list to the SmartRooms Qatar team and we will prepare the quotation on your confirmed count.
Can employees book from a phone?
Yes. The Workplace Booking App works on desktop and mobile devices, so staff can reserve a meeting room between appointments or find an open desk on arrival at the office. The app shows real-time room and desk status before a booking is confirmed, which helps people on shared floors see what is free before they walk over.
How long does the license run?
The license covers a three-year term and gives access to booking tools, analytics and cloud-based platform updates for that period. The source data also refers to Workplace platform enhancements during the term. Ask the SmartRooms Qatar team about renewal arrangements and manufacturer warranty coverage when you request your quote, as those details are not listed on this page.
Can administrators control who sees or changes bookings?
Yes. Role-based permissions define who can view, book or change resources, and SSO authentication lets staff sign in with their existing organisation credentials. Administrators manage users, locations and booking policies centrally, so rules can differ by site or department. This is useful where a facilities team, a department head and a reception desk each need different levels of access.
What reports does the system provide?
Analytics and utilisation reports show how rooms and desks are used over time. Facilities teams can see whether a large meeting room is busy or whether desks are being booked far less than expected. That information supports decisions about reallocating space or planning future floors, so changes are based on recorded usage rather than estimates.
Is it suitable for a government ministry in Doha?
Yes, particularly for a ministry running several floors of meeting rooms. Role-based permissions can separate control between departments, SSO sign-in fits staff who already use organisation credentials, and utilisation reports help justify space decisions. Government buyers can request a quotation through SmartRooms Qatar and work with purchase orders or tender processes, which the team will follow according to the procedures your ministry requires.
Does the license include Evoko device management?
According to the product data, the license includes Evoko device management and monitoring for the same three-year term. If your meeting rooms already have Evoko devices, list their models and quantities for the SmartRooms Qatar team before requesting a quote. This lets the team confirm which devices fall under management without assuming compatibility that has not been checked.
How could a university in Education City use it?
A campus can publish lecture halls, seminar rooms and shared study spaces in one system, so students and faculty see the same availability through their calendars. Administrators can assign responsibility for each building, and utilisation reports show which rooms are heavily used compared with the rest. This helps when scheduling joint events between colleges that share the same rooms.
Does the system need a server inside the building?
The booking service is cloud-based and is administered through the Biamp Workplace cloud portal. The product data does not describe a local server, so ask the SmartRooms Qatar team about network and calendar access requirements before the quotation is prepared. This is especially important if your organisation restricts access to cloud services, so requirements are clear before purchase.
How do we order the license for an organisation that needs several spaces?
Organisations can request a quotation and raise a purchase order (LPO). SmartRooms Qatar usually returns quotations within one working day. Send the number of bookable spaces, your calendar platform and the names of staff who will hold administrator roles. Payment can be made by bank transfer, cheque or purchase order, and the team will confirm the details with the quotation.
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