Biamp
Evoko Kleeo Desk Manager 6-pack + 1yr license
Biamp Evoko Kleeo Desk Manager 6-Pack (910-01972) Desk Booking Display
Workplace 5-Year Booking License
Biamp Workplace 5-Year Booking License (900-02273) for Room and Desk Booking
Priceon request
QuotationWithin 1 working day
DeliveryConfirmed with your quote, based on stock
Overview
The Biamp Workplace 5-Year Booking License (item 900-02273) is a cloud-based reservation and scheduling license for managing meeting rooms, desks and parking spaces from one platform. Each bookable space needs its own license. Staff book from Microsoft 365 or Google Workspace calendars, or from the Workplace Booking App on desktop and mobile, while IT and facilities teams manage permissions and utilization analytics from one dashboard. Suited to Doha offices and campuses that share space.
What the Biamp Workplace 5-Year Booking License covers
The Biamp Workplace 5-Year Booking License (item 900-02273) is a cloud-based reservation and scheduling license for organisations that manage meeting rooms, desks and parking spaces. It is designed to work with Biamp Workplace and handles booking, administration and utilization reporting from one platform. The five-year term gives access to all booking and management features, ongoing updates and cloud lifecycle support. The product listing also includes Evoko device management and monitoring for the same period.
Licensing by bookable space
The license is counted per bookable space, with one license for each room, desk or parking space that people reserve. A floor with 12 meeting rooms and 40 hot desks would therefore need 52 licenses. Before requesting a quote, list every space you want in the system, including spaces that are only occasionally booked, so the total reflects your real inventory.
How staff book and how administrators control it
Employees can reserve spaces from the calendar they already use, with native integration for Microsoft 365 and Google Workspace. The Workplace Booking App offers the same booking capability on desktop and mobile devices, and the Overview Screen shows real-time availability so people can find a free space quickly. Administrators work in the Biamp Workplace cloud portal to:
- Set user permissions and booking policies across the organisation
- Apply role-based access control with SSO authentication
- Review utilization data and analytics for space planning
Where it fits in Qatar
A government ministry in West Bay can give each department access only to the meeting rooms it uses, with IT managing permissions centrally. SSO sign-in and role-based access keep the same rules in place across every floor.
A university campus in Education City can manage seminar rooms, study rooms and staff desks in one system. Utilization reports show which rooms are heavily booked during the Sunday to Thursday working and teaching week, helping facilities teams decide where to adjust room allocations.
A company in the Industrial Area with visitor and staff parking bays can reserve those bays the same way it books meeting rooms, with each bay counted as one bookable space.
What to plan before you order
- A room, desk and parking list, so the number of licenses is accurate
- Your calendar platform: Microsoft 365, Google Workspace or both
- Your existing Biamp Workplace setup, which the SmartRooms Qatar team can confirm with you
- Which Evoko devices are in use, if device management is required
- Any hardware such as displays or tablets, which are quoted separately because this item is software only
SmartRooms Qatar supplies this license across Qatar, with free site surveys and quotations usually within one working day. Organisations can pay by bank transfer, cheque or purchase order, and purchase orders (LPOs) and government tenders are welcome. Request a quote with your space count and calendar platform, and the SmartRooms Qatar team will confirm the license quantity and next steps.
Highlights
- Five-year license with one license per bookable space
- Rooms, desks and parking spaces managed from one platform
- Calendar synchronization with Microsoft 365 and Google Workspace
- Booking through the Workplace Booking App on desktop and mobile
- Overview Screen shows real-time space availability
- Role-based access control and SSO authentication
- Utilization data and analytics for space planning
Room fit
Tell us the room size and platform (Teams, Zoom or BYOD) and we confirm the right combination with your quotation.
Estimated timeline
Quotation within 1 working day · delivery timing depends on stock availability, and we confirm it with your quotation.
Specifications
Source: manufacturer · checked Oct 2026
The full specification and datasheet for this model are available on request; we send them with your quotation.
Downloads
1 file from the manufacturerQuestions about Workplace 5-Year Booking License
What is the Biamp Workplace 5-Year Booking License used for?
It is a cloud-based booking license for Biamp Workplace that lets staff reserve rooms, desks and parking spaces, while administrators manage those bookings from one place. The license runs for five years and includes access to booking and management features, updates and cloud lifecycle support over that period. It suits organisations that share spaces between several teams and want one booking system instead of separate calendars for each area.
How many licenses do I need?
Licensing is one license per bookable space, so each room, desk or parking space that appears in the booking system needs its own license. For example, a floor with 12 meeting rooms and 40 hot desks would need 52 licenses. Count every space you plan to manage, then request a quote so the SmartRooms Qatar team can confirm the total for your site.
Does the license work with Microsoft 365 and Google Workspace calendars?
Yes. The license supports calendar synchronization with Microsoft 365 and Google Workspace, so employees can book and manage spaces from the calendar they already use every day. Administrators keep oversight through the Biamp Workplace cloud portal. Confirm which calendar platform your organisation uses before you request a quote so the setup can be planned correctly.
Can employees book spaces from a mobile phone?
Yes. The Workplace Booking App lets users reserve spaces on desktop and mobile devices. An employee moving between meetings can find a free room and book it without returning to a desk. The Overview Screen also shows real-time availability, so people can check whether a space is free before they walk to it.
Does the license include Evoko device management?
The product listing states that the license includes Evoko device management and monitoring for five years, alongside the booking features. The source data does not list which Evoko device models are supported, so confirm with the SmartRooms Qatar team which Evoko devices you have and how they connect to your Biamp Workplace setup before requesting a quote.
How could a government ministry in West Bay use this license?
A ministry office in West Bay could use the license to book meeting rooms across several floors, giving each department access only to the rooms it needs. IT staff can set those permissions centrally using role-based access control and SSO authentication, then apply the same booking policies across the building. Send your room list and floor plan with your quote request so the license count matches the spaces you want to manage.
How would a university campus in Education City use it?
A campus in Education City could manage seminar rooms, study rooms and staff desks in one system, with students and staff booking through the Workplace Booking App on their phones. Utilization reports show which rooms are in high demand and which stay empty during the Sunday to Thursday working and teaching week. Facilities teams can use that data to adjust room allocations and timetables.
Can a company in the Industrial Area manage parking spaces with it?
Yes. The source data lists parking spaces among the bookable resources, so a company in the Industrial Area with visitor and staff parking bays can reserve them the same way it books meeting rooms. Each parking space needs its own license. Include the number of bays you want to manage in your quote request so the total is confirmed before you order.
How could a hybrid team in Lusail use the booking system?
An office in Lusail with hybrid teams can let staff book hot desks on the days they come in, and check on the Overview Screen which desks are free before they arrive. Because the working week runs from Sunday to Thursday, administrators can review utilization data at the end of the week to see whether the number of desks matches actual attendance.
How are user permissions and sign-in secured?
The system includes built-in role-based access control and SSO authentication. Administrators decide what each user can see and book, users sign in through SSO, and booking policies apply across the whole organisation. This helps IT and facilities managers keep consistent rules across sites. Confirm your SSO arrangements with the SmartRooms Qatar team when you request a quote.
Is this product a booking panel or other hardware?
No. This item is a software license for the Biamp Workplace booking platform, and the source data lists no hardware as part of it. Any room displays, tablets or sensors you need would be quoted separately. Ask the SmartRooms Qatar team which hardware your site requires before you place an order.
Can a government body buy this license with a purchase order?
Yes. SmartRooms Qatar accepts purchase orders (LPOs), and payment can be made by bank transfer, cheque or purchase order. The team can also support government tenders, including those published on Monaqasat. Send your space list with the LPO so the license quantity matches your internal approval, and expect quotations usually within one working day.
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