SMART TeamWorks Meeting Room Software

Name: SMART TeamWorks Meeting Room Software
Brand: SMART
SKU: smart-smart-teamworks
Availability: InStock

Overview

SMART TeamWorks is meeting software for meeting rooms, not a display. It lets staff schedule and join meetings from one home screen, share screens wirelessly, open cloud files in shared workspaces and bring remote colleagues in with a QR code. It suits boardrooms and hybrid teams in Doha that want central admin and consistent room set-up.

What SMART TeamWorks does in a meeting room

SMART TeamWorks is meeting software that runs on the room computer and brings scheduling, joining and workspace management into one place. Staff can enter scheduled sessions, start collaborative workspaces and open company apps without signing in on every device. It is software rather than a display, so each room still needs a screen and a computer to run it.

Joining, sharing and connecting remote colleagues

Meetings can be hosted and joined through Zoom, Microsoft Teams and Webex. Participants who do not want to sign in at the room computer can scan one QR code with their device camera to join a session or workspace. Wireless sharing works with Apple AirPlay, Google Cast and Miracast, and a web browser can share a screen with no extra app installed. Remote participants interact with people in the room in real time.

Shared workspaces, cloud files and saved work

The collaborative workspace lets everyone highlight, annotate, draw or write on displayed content, websites and documents. Files stored in Google Drive, Dropbox and OneDrive can be opened directly, including PDFs, Microsoft Office files and videos. Workspaces can be saved and resumed later, with up to 100 MB of live workspace storage within the app workspace. Contributor apps used for saving need an optional SMART TeamWorks Server or App Workspace Host account.

Admin control, maintenance and hosting options

The admin portal lets IT staff manage room settings and licences from one central location, push out updates, review analytics and monitor room resources and peripheral usage. Optional software maintenance keeps the room software current and adds room monitoring and analytics. The optional SMART TeamWorks Server hosts all workspaces on your own infrastructure. The App Workspace Host option hosts collaborative sessions without the room software and increases workspace storage by 2 GB.

Where it fits in Qatar

Three situations where the software earns its place:

Government boardrooms in Msheireb: central admin across several rooms, and visiting delegates who present from their own laptops or phones without installing anything first.
Seminar rooms in Education City: research groups that run sessions with partners abroad over Teams or Zoom and annotate shared material together in real time.
Project meetings in Lusail: developer teams that open specifications stored in OneDrive or Google Drive on the screen, mark them up, and save the workspace for the next meeting.

What to plan before you order

Confirm the room computer, the display it will drive, the network the workspace will use and the meeting platforms your staff rely on. SmartRooms Qatar offers a free site survey to check these points before installation, and quotations usually arrive within one working day. Decide early whether you need software maintenance or a server option, as these are optional and should appear clearly in your quotation. Organisations buying for several rooms can issue one purchase order or LPO. Request a quote from SmartRooms Qatar to get a configuration matched to your rooms.

Highlights

Schedule and join meetings from one home screen
Wireless screen sharing with AirPlay, Google Cast and Miracast
Single QR code lets participants join from their own devices
Mark up files from Google Drive, Dropbox and OneDrive
Admin portal for room settings, updates and analytics

Estimated timeline

Quotation within 1 working day · delivery timing depends on stock availability, and we confirm it with your quotation.

Specifications

Source: manufacturer · checked Oct 2026

The full specification and datasheet for this model are available on request; we send them with your quotation.

Downloads

1 file from the manufacturer

URL Brochures · Opens on manufacturer site Download brochure

Questions about SMART TeamWorks

Is SMART TeamWorks a display or software?

SMART TeamWorks is meeting software, not a display. It runs on the meeting room computer and handles scheduling, joining meetings, wireless sharing and collaborative workspaces. A room still needs a display and a computer to run it, which we can plan with you before you order. Request a quote for the set-up that fits your room.

Which video platforms does it connect with?

It offers native integration with Zoom, Microsoft Teams and Webex, so you can host and join meetings from the room's home screen with a single touch. A consultancy in West Bay that runs client calls on Teams can start those calls from the same screen as an internal Zoom session. Ask us to confirm your platform mix when you request a quote.

Can visitors share their screen without installing an app?

Yes. Participants can share using Apple AirPlay, Google Cast or Miracast, or through a web browser with no additional app. In a government meeting in Msheireb, a visiting delegate can present from a laptop or phone without installing software first. Ask for a quote if you want wireless sharing set up across several rooms.

How do remote colleagues join a workspace?

Participants scan a single QR code with their device camera to join a meeting or workspace, instead of signing into the room computer. Remote participants can then interact with the workspace in real time alongside people in the room. A Doha team running a hybrid session with colleagues in Europe can show the code on screen at the start of the meeting.

Can we open files from OneDrive, Google Drive or Dropbox?

Yes. Staff can open cloud files directly and mark them up in the workspace, including PDFs, Microsoft Office files, websites and videos. A procurement team in Lusail reviewing tender documents stored in OneDrive can annotate a specification live on the screen during the meeting.

Can a workspace be saved and reopened later?

Yes. Workspaces can be saved and resumed, so a session started in the morning can be picked up after lunch. Live workspaces can be stored up to 100 MB within the app workspace. Saving through contributor apps requires an optional SMART TeamWorks Server or App Workspace Host account, which we can include in your quotation.

Is the software included, or are there extra licences?

The room software and the apps listed in its bundle are part of the offer. Contributor apps need an optional SMART TeamWorks Server or App Workspace Host account, and software maintenance is also optional. Your quotation will state exactly which items are included so you can compare offers on the same basis.

What is the difference between the Server and App Workspace Host options?

SMART TeamWorks Server is an on-premises option that hosts all your workspaces on your own infrastructure. App Workspace Host hosts collaborative workspace sessions without the room software and increases workspace storage by 2 GB. An organisation that wants all sessions kept on site may prefer the server route, while a smaller team may only need App Workspace Host.

What does optional software maintenance add?

Software maintenance keeps the SMART TeamWorks Room software current and enables room monitoring and analytics. For an education group running classrooms and seminar rooms across several campuses in Qatar, it helps IT staff see how rooms are used and keep software versions aligned. It is optional, so confirm whether you need it when you request a quote.

How long does room set-up take?

The manufacturer states that the set-up wizard gets a room running in about five minutes, with key web conferencing and Chrome components installed and configured during set-up. Actual time depends on your network, accounts and hardware. Our team can plan the installation after a free site survey, and quotations usually come within one working day.

Can facilities or IT teams manage several meeting rooms from one place?

Yes. The admin portal manages settings and licences from one central location, pushes out updates, provides analytics and monitors room resources. A hospital group in Doha with boardrooms across several sites can review room status from one portal instead of visiting each room. Ask for a quote covering all rooms on one purchase order.

What should we check before ordering for a meeting room in Qatar?

Check the room computer and the display it will drive, the network the workspace will use, and the meeting platforms your staff use daily. SmartRooms Qatar's free site survey covers these points before installation. Government bodies can order by LPO or respond to Monaqasat tenders, and payment can be made by bank transfer, cheque or purchase order.